Meeting Planner
Find the best mutual meeting time across international teams and timezones.
Click or hover on any hour column above to inspect matching local times.
The Meeting Planner helps distributed remote teams and global organizations find convenient collaboration windows across multiple timezones. By plotting 24-hour schedules on a comparative visual matrix, it color-codes standard working hours, early/late hours, and nighttime sleep periods to eliminate scheduling headaches.
How to Use the Meeting Planner
- Add the locations or timezones where your meeting participants are based.
- Inspect the 24-hour visual grid: green cells indicate normal business hours (9:00 AM – 5:00 PM), yellow represents evening or early morning, and dark cells represent sleeping hours.
- Click on any hour block to highlight that time slot across all participant rows simultaneously.
- Choose a time slot that maximizes green working hours across all attendees before sending out calendar invites.
Key Features & Precision
Color-Coded Availability Matrix
Instantly spot golden overlapping windows where all team members are within awake, productive working hours.
Multi-City Comparison
Compare three, four, or more global locations simultaneously (e.g. San Francisco, New York, London, Tokyo).
Date & DST Aware
Computes local hours accurately using current Daylight Saving Time offsets for each participant city.
One-Click Slot Highlighting
Interactively test different meeting hours and see corresponding local times across all columns.
Common Use Cases
Remote Team All-Hands
Schedule monthly company-wide meetings with fair rotation between European, American, and Asian teams.
Client & Vendor Briefings
Identify appropriate times to schedule international client pitches without waking executives at 3:00 AM.
Family & Friend Video Calls
Coordinate multi-country family calls across continents on weekends.
Frequently Asked Questions
What hours are considered standard business hours in the planner?
Standard business hours are defined as 9:00 AM to 5:00 PM local time (highlighted in green). The hours from 7:00 AM to 9:00 AM and 5:00 PM to 10:00 PM are highlighted in yellow as extended hours.
What should we do if our team has zero overlapping green hours?
When working across opposing timezones (like California and India), teams typically choose extended hours (e.g. 8:00 AM in one location, 8:30 PM in the other) or alternate meeting times monthly to share the burden fairly.
Are seasonal Daylight Saving Time changes taken into account?
Yes. The matrix computes conversions using the specific date selected, ensuring DST shifts are accurately reflected.